Post Partner Scanning Solution

Post Partner is an innovative scanning solution that removes the hassle, time and potential for error, when digitising the daily post and other documents.

Our Services 

Digital Mailroom Legal – A Digital Mailroom Service for Legal Professionals.

Digital Mailroom Commercial  –A Digital Mailroom Service for Commercial, Educational and Charitable Organisations.

Legacy Scanning -A Bulk Scanning Project Management Service for physically archived documents.

Invoice Scanning – A service whereby invoices can either be scanned in or taken from an email and placed onto your accountancy software. 

Contact Us

Professional Document Scanning

In businesses where productivity and efficiency are as important as accuracy, accountability and compliance, professional scanning solutions are being increasingly relied upon to provide robust, secure processes, as well as overhauling inefficiencies.

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Save time on scanning by up to 50%

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Cut out errors to ensure that documents are delivered to the correct file every time

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Improve user experience with effortless and intuitive scanning options

Post Partner Packages

Our ‘Bulk Digitisation Projects’ are tailored to each client’s needs. We can assist you in meeting compliance standards (such as ISO 27001), help you reclaim space and reduce your archiving costs. Please get in touch to discuss your particular requirements.

For the daily post, you can choose from:

Our ‘In House’ package to vastly improve your internal post handling capability

– or –

Our ‘Outsourced’ package, whereby we do the scanning and processing on your behalf.

In House

from £150/month


from £25/batch

Range of scanners availableRedirect post to us
Batch scanning capability as standardWe scan and return electronic copies
Desk based operation – reduce errors and better user experienceWe index as per your instructions
Drop down indexing functionality – to ensure consistencyWe archive / shred / return hard copies as per your instructions
Bespoke programming to suit the particular needs of your businessSecure file transfer and storage
Auto route documents to desired folder destinationSRA and GDPR compliant
Integrates with Proclaim and RedbrickWeek by week commitment
Get In House →Get Outsourced →

See below for further information to help identify which Post Partner Scanning Solution package will work best for your business.


Post Partner ‘In House’

Post Partner ‘In House’ is a simple and efficient scanning solution for digitising the daily post. Users can easily scan and index multiple documents, effortlessly directing them to their chosen file destination with the click of a mouse.

As compared with standard professional scanning software, Post Partner enables vast efficiencies and improvements in terms of post handling capability and is tailored to suit the particular businesses requirements of clients.

Get ‘In House’


Post Partner ‘Outsourced’

Post Partner ‘Outsourced’ utilises the same technologies as our In House solutions; but WE do all the work! Clients simply redirect their post to us and we take it from there, acting, at all times, in accordance with client instructions, enshrined in a Data Processing Agreement (DPA).

The Outsourced proposition was born out of the lock down arrangements necessitated by the Covid-19 pandemic. We can help businesses to keep transactions moving in a very cost effective way, without requiring anybody to physically attend the office, thus reducing infection risks to individual employees and, in turn, protecting the NHS.

Get ‘Outsourced’



Best Practice, a niche consultancy business with extensive experience in the professional services sector, is the designer and owner of the Post Partner scanning solution.
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Global technology provider Brother UK provides award winning scanners, with extended warranty, to support the delivery of all Post Partner solutions.
Fujitsu scanners deliver speed, image quality, and great paper handling, along with easy integration and compatibility with document imaging applications.